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Courses / 2013 Spring - Drop Box Plan (Kaleigh - Carly - Jane)

"Drop Box" (Kaleigh, Carly, Jane)


2013 Spring Semester "Drop Box" Plan

1. What is the action


The action is a drop box, in which items are left by the current students for the incoming students to take and use. This will reduce students consumption of nonrenewable resources and allow them to donate unwanted, usable goods.
For this action to be fully implemented, two semesters will be needed. The first semester of students implementing will have to advertise for the donation of items for the drop box and then set up the drop box at the end of their semester for the items to be collected in. The items will be stored at IES through the arrangments made with Professor Pedro. The next semester of students implementing will have to advertise that the items in the drop box are available for the students to take. Those students will also have to advertise for the collection of items at the end of the semester and than make the arrangments for the storage of the new items.

Items that can be left, but are not limited to are: hair dryers, converters, adapters, cell phones, left over shampoo and conditioner, reusable bags, pens, pencils, paper, folders, etc.


A sample of rules for the drop box:

Image Rules For Using The Drop Box

Image Rules For Using The Drop Box Pdf

1.1. Similar actions from previous semesters


In the past, student groups have created actions which require participation from IES students. In order for this to work properly, advertisement/knowledge of this service is the most important contributor. One action called the "Electronics Recycling Program" from the Spring of 2011, geared more towards cellphones was created but not put into action. Another action created in the Fall of 2012 called "Recycling Used Electronics" was created however, includes an electronice database and website which would require upkeep by the staff or students at IES.

These previous actions also attempt to create a recycling of goods among IES students. In contrary, these actions are focused only on electronic devices, where as our action is not as specific. From the Fall of 2012 action "Recycling Used Electronics," we were given the idea of a database for all of the items donated. This could be a useful tool for keeping an inventory of items collected. Although we have not included it in our rules for the drop box, it could easily be implemented.

1.1.1. Why this or a similar action didn't succed in previous semesters?

It is difficult to get enough awarness about the recycling of goods with the constant changing of IES students. In order for this kind of process to work, the previous, current, and incoming group of IES students need to be aware of what is being offered. This would be done by having an email sent out explaining this free service by IES before students arrive. Creating and implementing an advertising scheme that is able to sustain student participation and donation is demanding because it needs to easily go from one group of students to the next and if it does not the entire process is slowed or even ruined.

1.2. SWOT Analysis

Strengths

  • Reusing items that would be thrown away
  • Free and easy service
  • Requires little to no upkeep


Weaknesses
  • Items may deteriorate in quality and functionailty
  • Difficult to organize items in the box


Opportunities
  • Reduce consumption
  • Gives students a chance to donate unwanted items
  • Gives students a chane to give back to the community



Threats
  • Lack of donations/ returning of borrowed electronics
  • Disinterest in used goods
  • If too many items are donated the box may not be enough



(see http://sustainability.seeds4c.org/dl27 )

  • What can you do to get rid of the weaknesses?

-Clearly explain the rules of the drop box to IES students, which indicate that items donated must be in good condition.
-Create an organization system in which there are several bins with different labels for different types of items
-Electronics, school supplies, bath products, other

    • Why couldn't you redesign anything to avoid them?

-Including the rules for the drop box attempts to avoid bad items from being donated

  • What can you do to prevent yourself/your action from the potential effect of the threats?

-Foster as much awarness about the drop box as possible

1.3. Feedback loops


Ideally our action would be a reinforcing loop. The initial action of the students donating their used belongings to the bin would hopefully cause the students receiving these free items to do the same at the end of their time in Barcelona. Due to the initially action producing a positive outcome which then influences more of the same action overtime, growth is experienced- creating a reinforcing loop. Ideally, the bin would grow to include a larger variety of items and serve a greater number of students each year. The incoming students would benefit initially and hopefully donate at the end of the semester for the next group of students so the process can continue. The students have a strong incentive to contribute to the bin for they get to give back to the community that once served them, and at the same time rid themselves of unwanted items that now provide more of hassle to them then a purpose. This ensures the reinforcing loop has a strong motive to continue and experience growth as time progresses.

1.4. Advertising

-An email will be sent out by IES staff prior to student arrival.
-The flyer created will be posted around IES.
-The bin itself will also be an advertisement, for it will be placed in a popular area where the students are more likely to see and use it.
-The items inside the bin will also serve as a form of advertisement.
-The students taking the items from the bin will remember where they received them, reminding them where they can place their unwanted items at the end of semester.

Image Flyer
Image Flyer PDF

2. Why this action makes things more sustainable?


There are several factors that make this action more sustainable. The recycling of used goods reduces the need for consumption of new goods, it applies the waste=food principle, and it helps to foster a change in attitude towards the need to always have something new. Reducing the need for comsumption of new goods reduces waste because it prolongs the life of the item being recycled and it stops the waste that would occur from the buying a new item. The waste=food principle is applied here because someone's waste is able to become someone's food, in the sense that the item will be reused. The recycling of goods helps to change the attitude of consumption and alleviate the perceived need of always needing the new item because in this system people would be getting something used, for free, and than in turn using it themselves. The traditional method would be to go out and buy all the items needed, despite the fact that the same item were thrown out previously. With the successful recycling of these items that traditional method is challenged and proven wrong.

2.1. Potential Costs


The only potential cost this project creates, is the cost of the bin itself. Bins can conveniently be found at a variety of stores for as little as 10-20 Euros. But before buying the bin, check into Barcelona companies that adhere to the LOIS model because anything from that business follows the most sustainable practices. The bin could also come from a business that is throwing it out free of charge.

3. How wil you implement it


To sustain this action it first must be created, which will take two semesters. The first semester of students who are implementing our action must advertise for the drop box throughout the semester via the flyer provided, they must obtain a bin through the means suggested, and they must collect the items and then store them in IES via arrangements made with Professor Pedro. The second semester of students who are implementing must advertise that the drop box has items in it for IES students, place the drop box out, and also advertise for the collection of items in the drop box at the end of semester via the flyer provided. Students will use the bin obtained by the previous semester for the collection of items, and collect the items and store them in IES via arrangements made with Professor Pedro. At this point, if the action is implemented again, the model for the second semester students is what must be followed.

If the action is successful, the bin may need to be replaced, via the methods suggested, or more bins may be needed with sometime of organizational process, such as the one mentions in the SWOT analysis.

3.1. "Cradle to Cradle" design


Our action will reduce students consumption of new goods. It will allow students to reuse items which were used by students from previous semesters. Finally, it will provide students with the opportunity to recycle unwanted goods before leaving Barcelona.
While this design isn't perfect cradle to cradle design it is better than throwing away many items that wil just be purchased new in a few months.

Our action supports the "Cradle to Cradle" design because the resources we use for our action will be recycled. For example, the flyers that will be posted on the IES bulletin boards will be put in the recycling bins available at IES or if they are in decent condition, they will be saved and reused in future semesters. The paper used for the flyers should be made out of 100% recycled items and should be recyclable therefore ensuring that it was reused from previous products and can be reused in the future. This might be difficult, but if possible the action should be designed in this manner. At the end of the semester, the items that no longer serve a use for the students leaving, become food for the new students the following semester. Their waste becomes food. Additionally, we would like to have to take the “Cradle to Cradle” one step further and have a plan for disposing the unwanted donated items. Items that are not picked up after a few semesters (due to a newer model taking its place, etc), can bedisposed of properly. Consult these websites for more information:

Proper Cell Phone Disposal
General Electronic Disposal
Where to discard waste in Barcelona
Street Recycling Bin Guide: Barcelona

3.2. Questions for the unified survey


A survey should be created during the first part of implementation by the first group. Questions to be included could be:
Would you use a recycling bin to donate products to other students with no incentive? with an incentive?
What items would you like to see in this bin?
How would you like us to distribute them to students? (e.g. first come first served, reserved, etc.)
Would you use these items although they are recycled?
How likely are you to return these items at the end of the semester?

3.3. Analysis of the results in the survey


From the survey results, we could obtain a better idea of the amount of students interested in participating. Going off of this, we could then create an inventory and distribution system which would keep this action organized and sustainable in the future. The answers would also give us a better idea of incentives to provide the students with, if any.

3.4. Incentives


Students will be provided with the opportunity to give back to the IES community of future students. They will also be provide with the opportunity to decrease IES’s ecological footprint as well as their own. Additionally, this box will allow students a convienent way to recycle unwanted items. Students could be offered with extra credit (per each professor’s approval; possibly 10%) for using this system and returning the devices, or even donating new ones. This incentive would motivate more students to donate and return items, creating an almost self-sustainable system.

3.5. Relationship with the Other initiatives being impelemted

In order to get students contribute to the Drop Box, we would like to have an incentive for them. We plan to do this through extra credit. Another option could include other initiatives being implemented. For example if the students contribute, we could give them a sustainable magnet or a Welcome Kit (items that are included in other actions) in order to encourage their participation.

3.6. How will this action be sustained when you are not here?

In order for this action to succeed, it requires someone to be in charge at the beginning of the semester. The start of the semester is a critical time for the Drop Box to work. This is when students will have the most need for the items in the Drop Box. For the students to have access, someone will need to have the Drop Box working in an orderly fashion and have to items available to the students. This will most likely have to be a staff member, since the students are yet to get involved when they first arrive. Another option is to have a reliable past member recruit a new leader via email. Since this can be difficult, the easiest solution is to have a staff member run the Drop Box at the beginning of a new semester until a new student can take over. The most sustainable way to do this is to make sure the student last in charge leaves the box in an orderly fashion so the new leader can take over easily. Ideally, the website will help this process run smoothly for inventory will be careful recorded.

3.7. Comparison to similar actions form previous semesters


Similar past actions include:
http://sustainability.seeds4c.org/Recycling+Used+Electronics+%28Tess%2C+Will%29&structure=2012b+Fall+Actions
http://sustainability.seeds4c.org/Electronics+Recycling+Program+-+Monica+Rodriguez+and+Isabella+Walker&structure=2012a+Spring+Actions
http://sustainability.seeds4c.org/Electronics+Recycling+Program+-+Monica+Rodriguez+and+Isabella+Walker&structure=2012a+Spring+Actions" class="wiki wikinew">?

“Recycling Used Electronics (Tess, Will)” is the most recent similar action to the Drop Box. I believe these ideas failed mainly due to the lack of advertisement. Advertisement must play a critical role in order for actions like these to succeed. The exchange of electronics relies on student participation. Therefore it is crucial they are aware of the plan. Reaching the students solely by email, which past plans have suggested, is not enough. Although emails are an important link to the students, they can often times be overlooked. Ideas such as the Drop Box, must grab the student’s attention through more than one outlet. The bin itself will also be an advertisement, for it will be placed in a popular area where the students are more likely to see and use it. The items inside the bin will also serve as a form of advertisement. The students taking the items from the bin will remember where they received them, reminding them where they can place their unwanted items at the end of semester. The main reason similar past actions did not succeed was due to the lack of advisement on a variety of levels. Reinforcing the idea though different forms of advertisement will allow the Drop Box to succeed above similar past actions.

4. Time-sheet / Chronogram


Semester 1 of implementation
-Students implementing this action need to obtain the bin(s), advertise for the drop box throughout the semester, work out plans for storing the donated item with Professor Pedro and IES, make sure it is ready for donating items at the end of their semester, and finally collect the items donated and store them with IES

Semester 2 of implementation
-Students need to advertise that donated items are there for them and then place items out for students to take
-The same students need to than advertise for the collection of items at the end of semester and then follow the same steps as the students of semester 1

Semester 3 of implementation
-Students only need to follow the steps of implementation from semester 2

4.1. Who will do what


The first semester students that implement the drop box will only be advertising, collecting items and then storing them.
The second semester students will be displaying items previoulsy collected, advertising, collecting items, and then storing them.
The third semester students will be displaying items previoulsy collected, advertising, collecting items, and then storing them.

So after the first semester of implementation all groups of students will be required to complete the same tasks.

5. Document format


We used both Microsoft Word (.docx), which allows students to edit our flier and Adobe PDF, which can be opened on many devices.

6. Bibliography


Ajuntament de Barcelona, "Different Containers for Different Types of Waste," n/a, n/a.
http://w110.bcn.cat/portal/site/MediAmbient/menuitem.37ea1e76b6660e13e9c5e9c5a2ef8a0c/?vgnextoid=a4ba37b03948d210VgnVCM10000074fea8c0RCRD&vgnextchannel=a4ba37b03948d210VgnVCM10000074fea8c0RCRD&lang=en_GB

Ajuntament de Barcelona, "Where Can I Discard my Waste?" n/a, n/a.
http://w110.bcn.cat/portal/site/MediAmbient/menuitem.37ea1e76b6660e13e9c5e9c5a2ef8a0c/?vgnextoid=d79d7037aed1a210VgnVCM10000074fea8c0RCRD&vgnextchannel=d79d7037aed1a210VgnVCM10000074fea8c0RCRD&lang=en_GB

Electronics Recycling Program, Spring 2012, Monica Rodriguez and Isabella Walker
http://sustainability.seeds4c.org/Electronics+Recycling+Program+-+Monica+Rodriguez+and+Isabella+Walker&structure=2012a+Spring+Actions" class="wiki wikinew">?

How to Dispose of a Cell Phone Safetly, N/a, Numerous editors.
http://www.wikihow.com/Dispose-of-a-Cell-Phone-Safely

Natural Resources Defense Council, N/a, N/a.
http://www.nrdc.org/enterprise/greeningadvisor/wm-disposal.asp

Recylcing Used Electronics, Fall 2012, Tess and Will
http://sustainability.seeds4c.org/Recycling+Used+Electronics+%28Tess%2C+Will%29&structure=2012b+Fall+Actions

7. Annexes


Image Rules For Using The Drop Box
Image Rules For Using The Drop Box Pdf

Image Flyer
Image Flyer PDF


Unless elsewhere noted, the contents of this report are released with a Attribution-NonCommercial-ShareAlike copyright license [[http://creativecommons.org]]

Attribution-NonCommercial-ShareAlike: Other individuals are allowed copy, distribute, and adapt the work as long as the work is attributed back to the original authors, is not used for commercial purposes, and is shared under the same or similar license as this one.

Image

7.2. What did you learn and what did you incoporate from the feedback received?

We received a great amount of helpful feedback from fellow students and our professor. We took into account each of these different ideas and used it to advance our final project. We made many positive changes including a link to the website, a flyer, rules, a timesheet, loop for quality of items/checked by who, analyze what was done in the past, incentive to donate, inventory options, survey, etc. As time passed from the first deadline to the second, we also had a clearer idea of what we wanted to achieve and through the changes after the feedback, made adjustments to allow the idea to hopefully become a reality within the next semesters.

7.3. Acknowledgements

Besides the ideas conturbted in class by the professor, the only ideas that help contributed to the creation of our plan were those from the similar past actions. We learned how to create a more sustainable plan, based on the past ideas that didn’t succeed and adapted to those ideas that did work. Similar past actions that helped contribute to our plan include:
http://sustainability.seeds4c.org/Recycling+Used+Electronics+%28Tess%2C+Will%29&structure=2012b+Fall+Actions
http://sustainability.seeds4c.org/Electronics+Recycling+Program+-+Monica+Rodriguez+and+Isabella+Walker&structure=2012a+Spring+Actions
http://sustainability.seeds4c.org/Electronics+Recycling+Program+-+Monica+Rodriguez+and+Isabella+Walker&structure=2012a+Spring+Actions" class="wiki wikinew">?


7.4. Students involved in this action


Group members: Carly Rosendale, Kaleigh VanVolkenburgh, and Jane Hebert.
We did not have an official leader, for we all worked together as group. We each contributed different ideas, but worked together to decide which to keep and change. Throughout the entire process, we worked as a team to create the final product.




Page last modified on Sunday 07 of April, 2013 22:41:27