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Printing Control System

1. Action: Printing Control System

1.1. What

Using a computer program, students will have to type in a username and password everytime they want to use printing at IES. At the beginning of each semester, IES will provide students with X amount of pages they are able to print. If they need to print more than X number of pages before the end of the semster, they will be charged for the exceeded amount. This computer program tracks how many pages each student has printed and stops them from going over the exceeded limit provided to each student. If they wish to increase their printing allowance, they can prepay with the secretary, and more money will be added to their account. Another addition, that may not be possible, is to reinburse the students at the end of the semester for the amount they didnĀ“t use. However, this requires additional work.

1.1.1. Similar actions form previous semesters

In previous semesters, students have had some ideas to reduce paper consumption, some examples were setting defult settings to double-sided and raising awarness about excessive printing. However, no action has been taking to actually limit the amount of paper that each student can use. Therefore, although excessive printing is discouraged, it is still uncontrolable, until a program is installed.

1.1.2. SWOT Analysis

Strengths
Will reduce overall number of pages of paper printed at IES. Students will be more cautious and only print what they absolutely have to. Decreases the amount of money IES will spend on printing since the overall number of pages printed per semester will be significantly less and once students start paying for paper, part of the costs will be recovered. Will also encourage sustainlable thinking.


Weaknesses
Requires an employee of IES to be trained, or hired to control and maintain the computer program.


Opportunities
Research can be done to see the effect that this has on printing, this information can be shared with other IES programs. There is potential to implement this in other IES programs and schools.


Threats
Technology may require more knowledge and experience than expected. Finding an affordable, easy to implement software program could potentially be difficult.


1.1.3. Feedback loops

The Feedback loop found was reinforcing. The first factor that we aimed to control was to reduce the amount of pages printed. This correlates directly with the students desire to print, in that, the less they desire, the less they print. So, to decrease this desire to print, we limit the amount they can print. Therefore, in this reinforcing loop, by decreasing the number of allowed pages per student, the desire to print will also decrease, and thus the amount students print will decrease.

1.1.4. Advertising

In terms of advertising, we decided that heavy advertising does not need to take place, because this project does not rely on completly on student support. We have ruled out the use of flyers, simply because we are promoting conserving paper. The best way to get our point across would be to have a briefing during orientation to explain to the students how and why this software exsists, along with its use and limitations. This will all depend on the software that IES ends up getting, so for now, not much can be done.

1.2. Why this action makes things more sustainable?

It forces students to use less paper and ink than they are using now, because before there were no limitations.

  • Change in Attitude - students now have to think conservatively when they printing.
  • Reducing dependency on paper - creates less of a need to print certain things
  • Ecological/Water footprints - Saving paper saves ecosystems and water
  • Long term effects - Will allow students to become less dependent on paper, and more concious when printing
  • Free Software - There may be free programs available for such need.
  • Eco-effectiveness (vs. Eco-efficiency) - This is improving the eco-efficiency of IES Barcelona, because it allows for students to use less resources, and produce less wastes.


1.2.1. Potential Benefits

By putting a cap on the amount of printing that can occur, it will force conservatism amoung students. Students will adapt to the system, and learn how to become less dependent on printing, will likely become more aware and conservative throughout there futures. The printers may also have a longer useful life as a result because they are currently printing pages constantly, and at a fast rate. Where as when they are being reloaded and reinked much less frequently, and much less overworked, then IES is likely to not have to replace them as soon. However, the potential benefits outweigh this potential cost. The amount spents on printing over time will decrease and these fixed costs of implementing a computer program should be quickly recovered.

1.2.2. Potential Costs

The current budget for printing and copying at IES, is $4500 per semester. If printing is limited, these prices will go down, because excessive printing will stop occuring. Also, because classes are beginning to post assignments and readings online, these costs are expected to rise dramaticly as a result. There is a possibility that IES will have to use a computer program that they need to purchase if they can not find an efficient working free one.

1.3. How

So far IES Barcelona has been in search for an idea that would help battle the increasing demand in printing. Previous semester students tried flyering to try to encourage students not to print so much, but the effectiveness of this did not seem significant.

1.3.1. "Cradle to Cradle" design

This design will produce no waste as it is a computer program. The wastes that will continue to come from this is paper, but with the use of recycled papers, and easy access to recycling bins, the reduced waste generated will be much less than if these practices were not implimented already.

1.3.2. Incentives

Cost per student. The main incentive is that students will be charged money if they print more than there allowed amount. Also, students may be reinbursed at the end of the semester with money they didn't use, thus it would be further incentives for students to stay away from there capped amount.

1.3.3. Relationship with the "Sustainability Club" (SC)

Simply the idea that this promotes a more sustainable way to reduce paper use. Other than that, once the program is set up, the sustainability club may want to take action if it is in need of change, based on the results, to see if any modifications should be implemented.

1.3.4. How will this action be sustained when you are not here?

IES will have to be responible for running the software, and updating account information. Someone, prehaps the seceratary may be trained as an operator for the system.

1.3.5. Who will do what

We have preformed research into systems and programs already available on the web, unfortunately we could not solidify one that was free and open source. However, we did find software that could be purchased for less than $1000, and did discuss this with Ceaser. However, the main issue that remains is in administration, specifically finding an employee that can be trained to operate the system. So, at this point, we have created a plan B alternative, which we have named; Printing Control (Option 2). The link to the page can be found under References & Links. Basically this program aims to control printing simply by having students purchase and use their own paper when printing at IES (see link for action oage and more detailed information).

1.3.6. Comparison to similar actions form previous semesters

The big idea that seperates this from work in previous semesters is cash incentives. It gives students financail responsibility to control how much they print. And that, above all, will make reduce the amount they print.

1.3.7. Document format

All documentation is open and free source software (FLOSS), all of which is located here on tiki website.


We chose CC-BY for the copyrights of our action plan because we want this plan to be able to be revamped and reused so that in future years it can be taylored and adjusted to work more smoothly. This copyright means that whoever chooses to reuse or edit our work must give the authors credit. This method enforced sustainability, as instead of just loosing this plan and starting a completely new one, changes can be made to make the plan fit better.

Licencia de Creative Commons
Printing Control System - Sustainability by Philip Sellstrom and Pauline Eichler is licensed under a Creative Commons Reconocimiento-CompartirIgual 3.0 Unported License.
Creado a partir de la obra en iesbarcelona.org.

1.4. Time-sheet / Chronogram

Steps needed to make this action successful:
1) Find an open source program that is free and open source
2) Although approval has already been granted, administration needs to be informed of the software found
3) Either the students or IES need to find an employee willing to take responisbility for learning how to operate and run this program.
4) Contact the IES computer Technition and have him install the software.
5) Create a summary about how to use the program so that IES can inform students every semester.




Philip Sellstrom and Pauline Eichler are responsible for the creation and research conducted on this page. In addition, Philip Sellstrom discussed the action with Ceaser, and gained approval from IES to install software, once free and open source software becomes public. In addition, we have created a plan be alternative action page; Printing Control (Option 2), which can be found under References and Links.





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Page last modified on Monday 03 of November, 2014 19:15:36